PRIVACY & DATA PROTECTION
YOUR PRIVACY MATTERS. YOUR PROJECT STAYS PRIVATE.
I respect the privacy of every visitor, client and business I work with. I aim to collect only the information necessary to communicate with you, manage your project and provide the agreed services, while keeping your personal and project information private and handled responsibly.
Last Updated: September 2026
1. ABOUT THIS PRIVACY POLICY
This Privacy Policy explains how Sharad A. Maurya collects, uses, stores and protects personal and project-related information when you visit this website, contact me, request a service or work with me.
I operate as an independent freelance designer and digital creative professional. My services may include brand identity, graphic design, website design, UI/UX, e-commerce design, digital creative and related website and content support.
This Privacy Policy is intended to provide clear information about how your information is handled and the choices available to you.
Where different privacy or data protection laws apply to a particular client, visitor or project, the applicable requirements will be considered according to the circumstances.
2. MY APPROACH TO PRIVACY
Privacy is an important part of how I work with clients.
My approach is based on the following principles:
- Collect only information that is reasonably necessary.
- Use information for clear and legitimate project or communication purposes.
- Avoid unnecessary sharing of client information.
- Keep project files and business information private wherever reasonably possible.
- Retain information only for as long as reasonably necessary.
- Respect applicable privacy and data protection rights.
- Take reasonable measures to protect information against unauthorised access, loss or misuse.
Data protection principles generally emphasise transparency, purpose limitation, data minimisation, storage limitation and confidentiality.
3. INFORMATION I MAY COLLECT
Depending on how you interact with me, I may collect information such as:
Contact Information
- Name
- Email address
- Phone number
- WhatsApp number
- Business name
- Country or general location
Project Information
- Project requirements
- Design brief
- Website information
- Brand information
- Business information
- Content supplied for the project
- Images, documents and other project files
- Feedback, revisions and project communications
Website Information
Depending on the website configuration and services being used, technical information may include:
- IP address
- Browser type
- Device information
- Website usage information
- Cookies and similar technologies
I do not intentionally request sensitive personal information unless it is reasonably necessary for a specific service or project.
4. HOW I COLLECT INFORMATION
Information may be collected when you:
- Submit the contact form.
- Send an email.
- Contact me through WhatsApp.
- Request a quotation or project proposal.
- Start a project.
- Provide project files or information.
- Communicate with me about an existing project.
- Use this website.
- Interact with online meeting, communication or third-party services connected to a project.
Where information is collected directly from you, I aim to provide clear information about how it will be used.
5. HOW I USE YOUR INFORMATION
I may use your information to:
- Respond to enquiries.
- Understand your project requirements.
- Prepare quotations or proposals.
- Communicate about projects.
- Deliver agreed design or digital services.
- Manage revisions and approvals.
- Provide project support.
- Send important project-related communications.
- Maintain appropriate business records.
- Improve website functionality and user experience.
- Meet applicable legal, accounting or administrative requirements.
- Protect the website, business and clients from misuse or unauthorised activity.
I do not use your information for unrelated purposes unless you have been informed or the applicable law allows or requires it.
6. PRIVATE & CONFIDENTIAL PROJECT HANDLING
YOUR BUSINESS INFORMATION IS YOUR INFORMATION.
As an independent freelancer, I work directly with clients and personally manage a large part of the creative and project communication process.
My working approach is designed to minimise unnecessary access to your business information, project files and confidential materials.
My project privacy approach includes:
One-to-One Project Communication
I communicate directly with clients wherever possible rather than unnecessarily passing project information through multiple people or departments.
Advance Payment & Project Confirmation
Project work normally begins after the agreed advance payment has been received and the project requirements, scope and deliverables have been confirmed.
Private Project Handling
Business information, project requirements, design files, website information and other materials provided for a project are treated as private and confidential, subject to the nature of the service and any third-party systems involved.
Limited Sharing
I do not intentionally sell, publish or share confidential client project information with unrelated third parties.
NDA-Friendly Work
If your project requires additional confidentiality, an NDA or other confidentiality agreement can be discussed and agreed before the project begins.
Portfolio Privacy
I will not intentionally publish confidential or NDA-protected project material without appropriate permission. Where a client does not permit public presentation, the project may remain private.
Secure Handling
Reasonable technical and organisational measures are used to protect information, although no online system or method of electronic transmission can be guaranteed to be completely secure.
My Privacy Commitment
I aim to keep client project information private throughout the design and delivery process.
Approximately 99% of my project work can be handled privately, depending on the project requirements, communication methods, third-party services and confidentiality arrangements involved.
For projects requiring specific confidentiality requirements, please discuss them with me before the project begins.
7. PROJECT FILES AND CLIENT MATERIALS
When you provide files or information for a project, you remain responsible for ensuring that you have the necessary rights or permissions to provide those materials to me.
Project materials may include:
- Logos
- Brand assets
- Product information
- Website content
- Images
- Documents
- Marketing materials
- Business information
- Login or access information where specifically required
I use such information only as reasonably necessary to perform the agreed service.
I will not intentionally use confidential client materials for unrelated purposes
8. EMAIL, CONTACT FORMS AND COMMUNICATION
If you contact me through the website, email, WhatsApp or another communication method, I may retain the information necessary to respond to you and manage the enquiry or project.
My primary business contact addresses are:
General Enquiries & New Projects
info@sharadamaurya.com
Client & Project Support
support@sharadamaurya.com
Communication records may be retained where reasonably necessary for project management, customer support, business records, legal obligations or resolving disputes.
9. WHATSAPP AND ONLINE MEETINGS
If you choose to communicate through WhatsApp, Google Meet, Zoom, Microsoft Teams or another third-party communication service, information may also be processed according to that provider’s own privacy policy and terms.
I recommend avoiding sending highly sensitive information through ordinary messaging or meeting platforms unless it is necessary for the project and appropriate safeguards are in place.
10. COOKIES AND WEBSITE TECHNOLOGIES
This website may use cookies or similar technologies to support website functionality, security, performance and, where applicable, analytics.
The exact cookies and technologies used may change as the website is updated.
Where applicable, non-essential cookies or similar technologies may require user consent depending on the applicable law and the website configuration.
I aim to keep website tracking and data collection proportionate to the actual needs of the website.
11. THIRD-PARTY SERVICES
Some website or project functions may rely on third-party services.
These may include services used for:
- Website hosting
- Contact forms
- Website security
- Analytics
- Cloud or file storage
- Online meetings
- Communication
- Payment processing
- Website plugins or integrations
Where a third-party service processes personal information, that service may have its own privacy policy and terms.
I do not control the privacy practices of independent third-party providers.
12. DATA SECURITY
Some website or project functions may rely on third-party services.
These may include services used for:
- Website hosting
- Contact forms
- Website security
- Analytics
- Cloud or file storage
- Online meetings
- Communication
- Payment processing
- Website plugins or integrations
Where a third-party service processes personal information, that service may have its own privacy policy and terms.
I do not control the privacy practices of independent third-party providers.
13. HOW LONG I KEEP INFORMATION
I aim to retain personal and project information only for as long as reasonably necessary for the purpose for which it was collected.
Information may be retained for longer where reasonably necessary for:
- Ongoing client support
- Project records
- Accounting or financial records
- Legal or regulatory obligations
- Resolving disputes
- Protecting legitimate business interests
- Maintaining appropriate business records
When information is no longer reasonably required, it may be deleted, securely disposed of or anonymised where appropriate.
Data protection guidance generally recommends retaining personal information for no longer than necessary for its purpose.
14. YOUR PRIVACY RIGHTS
Depending on the law applicable to you, you may have rights relating to your personal information.
These may include:
- The right to know how your information is being used.
- The right to request access to personal information held about you.
- The right to request correction of inaccurate information.
- The right to request deletion of information in certain circumstances.
- The right to request restriction of processing in certain circumstances.
- The right to object to certain processing.
- The right to data portability where applicable.
- The right to withdraw consent where processing is based on consent.
- The right to make a complaint to an appropriate data protection authority.
The exact rights available to you depend on the applicable privacy law and circumstances. GDPR, for example, provides rights including access, rectification, erasure, restriction, portability and objection.
To make a privacy-related request, contact:
or
15. INTERNATIONAL CLIENTS AND DATA TRANSFERS
I work with clients internationally, including clients located in different countries.
As a result, project or communication information may sometimes be processed through third-party services or infrastructure located outside your country.
Where applicable, appropriate privacy and data protection requirements should be considered when information is transferred internationally.
If your project requires specific international data handling or contractual privacy requirements, please discuss these requirements before the project begins.
16. CHILDREN'S INFORMATION
This website and my professional services are intended primarily for businesses, professionals, organisations and adults.
I do not intentionally collect personal information from children for marketing or unrelated purposes.
If you believe that a child has provided personal information to me without appropriate permission, please contact me so that the situation can be reviewed and, where appropriate, the information can be removed
17. LINKS TO OTHER WEBSITES
This website may contain links to third-party websites or services.
These websites operate independently and may have their own privacy policies, terms and data practices.
I am not responsible for the privacy practices, content or security of websites that I do not control.
Please review the privacy policy of any third-party website before providing personal information.
18. CHANGES TO THIS PRIVACY POLICY
I may update this Privacy Policy from time to time to reflect:
- Changes to my services.
- Changes to the website.
- Changes to third-party services.
- Changes to applicable privacy requirements.
- Changes to how information is collected or used.
The updated version will be published on this page with a revised Last Updated date.
Privacy information should be reviewed and updated when processing activities or purposes change.
19. CONTACT ME ABOUT PRIVACY
If you have any questions about this Privacy Policy, your personal information or the way project information is handled, please contact me.
Sharad A. Maurya
Freelance Graphic & Web Designer
Brand Identity & Digital Creative Specialist
General Enquiries & New Projects
info@sharadamaurya.com
Client & Project Support
support@sharadamaurya.com
Website
sharadamaurya.com
I will review reasonable privacy-related requests and respond according to the applicable circumstances and legal requirements.
FINAL PRIVACY STATEMENT
PRIVATE WORK. RESPONSIBLE HANDLING. DIRECT COMMUNICATION.
I believe good client relationships are built on trust, clear communication and responsible handling of information. If your project requires confidentiality, private delivery or NDA-based working, please discuss your requirements with me before the project begins.
